The most significant new feature in Version 4.2 is the new Document Management System
for Incident Reports. Besides the previously existing built-in document types of Domestic Violence Form
and Property Receipt, and the option to interface with a dedicated External Document
Management System, it is now also possible to attach any kind of Local Document File
to an Incident Report. The screenshot below shows the selection dialog that is displayed when Adding a Document.
The type of selected document is also shown in the first column of the Incident Report's Document browse table, as outlined by
the red box on the picture below.
Selecting the Local Document File option will open the new Document Management System
dialog. The design of this dialog is very similar to the familiar Incident Pictures dialog, but allows the
attachment of any type of file -- not only photos -- to an Incident Report. Besides the ability to attach any file type, the
main difference between the Picture and Document dialogs is that Pictures can be printed within the Incident Report, while
Documents must be printed separately. It is (now) also possible to attach multiple Documents or Pictures in a single step,
reducing the amount of time and effort necessary to attach multiple files in either case.
Similar to Pictures, all Documents will be copied into the EJS OnSite Document directory, and will need to be renamed,
if a file with the same File Name already exists or the length of the File Name exceeds 80 characters. In a future upgrade,
it will also be possible to group Picture and Document files into separate sub-folders for efficiency. If no document is
currently attached, the preview pane on the right side of the dialog will act as a push button to open the File Selector dialog,
just as it does on the Picture dialogs, while the
button -- located in the center of the dialog -- must be used to open the File Selector dialog, if a document is already
selected or displayed. Alternatively, the F6 key or the equivalent Menu Item under
"Edit" can also be used.
If the corresponding viewer was installed on the workstation, some document types -- files in specific formats -- can also
be pre-viewed and opened in the EJS OnSite program. Those document files include PDF files, most Text and Wordprocessor files,
as well as any file that can be viewed by a web browser, including various picture and graphic files. Other files, like videos,
sound recordings, and various proprietary file formats might be displayed in the Web Browser, if a plug-in for the specific
file format exists, like Adobe Acrobat Reader for PDF files or Microsoft Word for Word documents.
The following example shows how a PDF file is shown with the built-in EJS OnSite PDF viewer.
The next example shows how a PDF file might be shown with the Adobe Acrobat Plug-In for Internet Explorer,
if the EJS OnSite internal PDF Viewer isn't installed on the workstation.
In addition to PDF files, most Text and Word Processor files can be previewed with the built-in EJS OnSite
Wordprocessor. The keyboard combination of CTRL and Plus
or CTRL and Minus can be used to increase or
decrease the size of the Pages that are shown in the built-in Wordprocessor Preview.
All other files that can't be shown by an existing viewer are displayed as a link, which can be used to open the file
with its associated default application, as shown by the video file attachment in the next example. Support for viewing
most multi-media files with an internal viewer is planned for a future version, though.
Because of some internal problems with the current version of the EJS OnSite Wordprocessor, it is possible that pre-viewing
some Word or RTF documents might cause the EJS OnSite program to display an error message when the Document dialog is
closed. It is therefore possible to disable the internal preview of individual documents by removing the check mark from
the Check Box labeled "Internal", as outlined in red in the picture below. If the "Internal"
check mark isn't selected, only a link to the file is shown, so it can still be opened in its associated application, without
causing a program error.
Selecting the button will open the document in a stand-alone
PreView dialog or in its associated Windows application. Selecting the
button will print the document with either the built-in EJS OnSite print routines or with its associated Windows application.
In an upcoming upgrade, the stand-alone PreView dialogs will get additional features and the EJS OnSite program will
support password-protected documents and additional file formats will be added to the internal preview options, including
most multi-media formats. There will also be more configuration options, and documents can be easily added when emailing
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